The Ariel Glaser Pediatric AIDS Healthcare Initiative (AGPAHI), an affiliate of Elizabeth Glaser Pediatric AIDS Organization (EGPAF) is Tanzanian led and managed national organization focusing largely on HIV and AIDS and other related health programs. AGPAHI implements all its programs in collaboration with Tanzania Government Entities through the Ministry of Health, Community Development, Gender, Elderly and Children (MoHCDGEC) and President’s Office – Regional Administration and Local Government (PO RALG) and other stakeholders. AGPAHI supports the provision of high-quality HIV and other health services and ensures that efforts are well-integrated into existing regional and district health systems.
AGPAHI is implementing various projects that are highly demanding and thus the organization is looking for a motivated, result driven, qualified and competent people to fill various positions as per the AGPAHI organogram.
Position title: SENIOR FINANCE OFFICER
Reporting to: FINANCE MANAGER
Duty station: DAR ES SALAAM
Purpose of the post/Overall Responsibility:
To strengthen AGPAHI’s Finance department by providing best practice accounting functions and administrative support.
KEY DUTIES AND RESPONSIBILITIES:
QuickBooks:
Daily administration and maintenance of the organization’s Financial Accounting System, the QuickBooks.This includes:
- Review & analysis of posted records into the system as well as month end closing.
- Generating reports on an ad hoc basis
- As needed, prepare departmental spending summaries based on QuickBooks data.
- Assist on preparation of BVAs
Payroll:
- Input payroll changes and process monthly payroll within agreed timescales.
- Ensure that all statutory deductions are made and submitted on a timely basis in accordance with the statutory and other deadlines.
- Ensure that time sheets submitted are correctly filled and approved
- Carry out all year end procedures and statutory returns relating to payroll.
Payment Advances:
- Monitor to ensure accountability/liquidation of all advances in accordance with the established policies and procedures to clear advances as needed.
- Ensure that accounts payable and receivable are accurately processed in a timely manner and recorded appropriately; Monitor employee advance balances to ensure there are no aged receivables.
Banking:
- Daily Monitoring of the bank accounts and cash levels.
- Assist with banking correspondences and relations.
- Ensure the returned cash is banked within 48 hours.
Regional Office Support:
- Liaise with Regional Finance staff to ensure standard Finance policies and procedures are implemented in each Regional Office.
- Assist the FM to conduct visits to Regional Offices to assist with implementation of Finance activities and policies; build capacity and understanding of staff on Finance activities.
- Financial monitoring of Regional offices; ensuring all Regional Office spreadsheets are updated on a daily basis, monthly reports are submitted in a timely, accurate, and complete manner, all financial policies and procedures are being properly adhered to, etc.
- Assist with providing support to the designated support staff including Regional Offices.
Accounting:
- Review of all financial documents to ensure their accuracy, completeness, and compliance with applicable policies before disbursement of funds to the vendors.
- Ensure all vouchers are properly prepared and completely and accurately documented.
- Responsible for verification, cost allocation, fiscal coding and checking of arithmetical accuracy of expenses report received from Regional offices and their entry into QBs.
- Cash flow management for entire organization to ensure availability of funds for program implementation.
- Prepare adjusting journal entries as needed for all adjustments to transactions.
- Assists the FM in developing the office’s annual and semi-annual work plan/budget projections and analyses.
- Assist FM in budgets monitoring and analysis.
- Consolidate Monthly cash forecasts received from departments and Regional offices.
- Provide financial data and analysis to FM for sharing with program managers and others to make management decisions.
Reporting:
- Prepare and verify financial reports for FM’s dissemination to Donors – Monthly, quarterly as well as ad hoc reports for USAID and CDC.
- Assists with the preparation of the year end statutory Financial Statements and working papers within the agreed timescales.
- Takes lead in preparation and submission of monthly financial reports for the organization to FM for decision making at Management level.
- Analysis of financial data and reporting of any irregularities.
- Prepare any other ad hoc financial report and provide financial information as needed.
Internal Assurance & External Audits:
- Work hand in hand with Internal Audit team on the internal review and assurance services; preparing responses to questions as well as clarifications.
- Prepare responses to audit questions; act as a standby for any needed correspondences regarding Finance as needed.
Management:
- Assist the Finance Manager to ensure standard and synchronized implementation of financial activities throughout all organization’s offices.
Other:
- Deputize the Finance Manager as necessary.
- Perform any other relevant duties as directed by the Finance Manager.
QUALIFICATIONS, EXPERIENCE & SKILLS REQUIRED:
- A bachelor’s degree in business, Accounting or related fields
- Must possess CPA
- A minimum of 5 years’ experience in accounting/finance role,
- Master’s degree in Accounting, Finance or Business is an added advantage,
- An up to date knowledge of current financial and accounting computer applications, QB is a plus.
HOW TO APPLY
Interested candidates should submit a cover letter and CV (not exceeding four pages) and names and contact information of three referees before close of business on Friday, 8th December, 2017 to the Human Resources and Administration Manager, Ariel Glaser Pediatric AIDS Healthcare Initiative, by e-mail to recruitment@agpahi.or.tz
Please mention the title of the position in your email subject and do not attach any document other than the CV and cover letter. Submission can also be dropped physically or by post in the address below:
Ariel Glaser Pediatric AIDS Healthcare Initiative
Plot 372, House No. 7 Chole Road (Near Coco Beach)
P.O. Box 38252 Dar es Salaam
