VACANCY Number: 2017-5
Job Title: Support Finance Staff III (Accounts Assistant) (01)
Job Grade: KT8
Reports To: Accountant
Direct Reports: None
Employment Category: 2 years – renewable
Duty Station: Dar-es- Salaam – Tanzania
Job Title: Support Finance Staff III (Accounts Assistant) (01)
Job Grade: KT8
Direct Reports: None
Employment Category: 2 years – renewable
Duty Station: Dar-es- Salaam – Tanzania
Purpose of the Job
To ensure accurate preparation of payments, maintenance of KT inventory and all the other records of the Trust.
To ensure accurate preparation of payments, maintenance of KT inventory and all the other records of the Trust.
Specific Responsibilities
a) Assembling and preliminary checking of payment requisitions/invoices and other documents.
b) Preparation of payment vouchers and cheques in accordance with the laid down procedures of the Trust.
c) Maintaining a record of cheques and bank transfers and undertake monthly bank reconciliations by 5th following end of each month.
d) Ensure that payments are dully acknowledged by all beneficiaries.
e) Maintain proper filing of all the relevant payment documents for ease of future reference.
f) Ensure that payment documents are properly stamped as PAID.
g) Receiving, assembling and preliminary checking of travel accountabilities and forwarding them for further checking and authorization within two (2) days of receipt.
h) Maintaining a file with copies of authorized travel advance requests by staff and other sponsored persons as well as corresponding accountability summaries.
i) Maintain the travel advance monitoring register to ensure advances are accounted for as per the set guidelines.
j) Maintaining a record in excel of daily spot exchange rates and sharing with the team every Friday.
k) Ensuring that all transactions made during the week are fully entered in the Accounting system by Friday of that week.
l) Maintaining and continuously updating the inventory register of the Trust
m) Maintain petty cash float and prepare petty cash requisitions and payments.
n) Serve as bank agent on all the bank accounts of the Trust.
o) Any other duties as may be assigned from time to timeTechnical Competence Requirements
a) Assembling and preliminary checking of payment requisitions/invoices and other documents.
b) Preparation of payment vouchers and cheques in accordance with the laid down procedures of the Trust.
c) Maintaining a record of cheques and bank transfers and undertake monthly bank reconciliations by 5th following end of each month.
d) Ensure that payments are dully acknowledged by all beneficiaries.
e) Maintain proper filing of all the relevant payment documents for ease of future reference.
f) Ensure that payment documents are properly stamped as PAID.
g) Receiving, assembling and preliminary checking of travel accountabilities and forwarding them for further checking and authorization within two (2) days of receipt.
h) Maintaining a file with copies of authorized travel advance requests by staff and other sponsored persons as well as corresponding accountability summaries.
i) Maintain the travel advance monitoring register to ensure advances are accounted for as per the set guidelines.
j) Maintaining a record in excel of daily spot exchange rates and sharing with the team every Friday.
k) Ensuring that all transactions made during the week are fully entered in the Accounting system by Friday of that week.
l) Maintaining and continuously updating the inventory register of the Trust
m) Maintain petty cash float and prepare petty cash requisitions and payments.
n) Serve as bank agent on all the bank accounts of the Trust.
o) Any other duties as may be assigned from time to timeTechnical Competence Requirements
a) Hands on experience in the use of spreadsheet
b) Understanding the application generally accepted accounting principles and Financial Reporting Standards
c) Ability to Prepare financial statements & financial reports
d) Skills in Basic Accounting and bookkeeping
e) Ability to maintain strict confidentiality in performing the Finance duties
f) Be honest and trustworthy
b) Understanding the application generally accepted accounting principles and Financial Reporting Standards
c) Ability to Prepare financial statements & financial reports
d) Skills in Basic Accounting and bookkeeping
e) Ability to maintain strict confidentiality in performing the Finance duties
f) Be honest and trustworthy
Educational Qualifications and Experience Required
a) Part II qualification in professional accounting qualifications such as CPA or ACCA.
b) A graduate with a Bachelor’s degree in accounting, business, finance or other relevant discipline is an added advantage
c) A minimum of Two years experience doing accounting work
a) Part II qualification in professional accounting qualifications such as CPA or ACCA.
b) A graduate with a Bachelor’s degree in accounting, business, finance or other relevant discipline is an added advantage
c) A minimum of Two years experience doing accounting work
How to Apply
If you are the right candidate, please send your application letter plus the following:
An up-to-date CV, highlighting relevant skills and experience (presented in relation to each of the Responsibilities and each of the experience areas listed above);
The names and contacts of three referees, and a daytime contact telephone number of each of them;
Copies of Academic Certificate and Transcripts for O’ level, A’ level – where applicable , UnderGraduate and Post-Graduate qualifications
The names and contacts of your immediate supervisor(s) in the current job and two of your immediate previous jobs;
Your daytime contact telephone number; and
A statement and proof of current remuneration package
If you are the right candidate, please send your application letter plus the following:
An up-to-date CV, highlighting relevant skills and experience (presented in relation to each of the Responsibilities and each of the experience areas listed above);
The names and contacts of three referees, and a daytime contact telephone number of each of them;
Copies of Academic Certificate and Transcripts for O’ level, A’ level – where applicable , UnderGraduate and Post-Graduate qualifications
The names and contacts of your immediate supervisor(s) in the current job and two of your immediate previous jobs;
Your daytime contact telephone number; and
A statement and proof of current remuneration package
Please submit your application electronically to:
The Human Resource & Administration Manager
Kilimo Trust
Plot No. 42, Princess Anne Drive
Bugolobi P.O. Box 71782,
Kampala, Uganda
Tel: ++256 392 264 980/1, 0200 926 498
Email:recruitment@kilimotrust.org
Closing Date:17th August 2017
Only shortlisted candidates will be contacted
The Human Resource & Administration Manager
Kilimo Trust
Plot No. 42, Princess Anne Drive
Bugolobi P.O. Box 71782,
Kampala, Uganda
Tel: ++256 392 264 980/1, 0200 926 498
Email:recruitment@kilimotrust.org
Closing Date:17th August 2017
Only shortlisted candidates will be contacted
